Privacy Notice

Last Updated: July 5, 2026

MeetIQ ("MeetIQ", "we", "our", or "us") respects your privacy and is committed to protecting your personal information.

This Privacy Notice explains how we collect, use, disclose, store, and protect personal information when you use the MeetIQ website, applications, APIs, and related services (collectively, the "Services").

By using MeetIQ, you acknowledge that you have read this Privacy Notice.

1. Who We Are

MeetIQ is an online appointment scheduling and meeting management platform that enables individuals and businesses to manage bookings, calendars, availability, meeting links, and appointment automation.

This Privacy Notice applies to all users of the MeetIQ Services.

2. Information We Collect

We collect information that you provide directly, information generated through your use of the Services, and information received from connected third-party services.

Personal information we may collect includes:

Account Information

  • Name

  • Email address

  • Password (stored in encrypted form)

  • Company or business name

  • Profile photograph (optional)

  • Time zone

  • Language preferences

Billing Information

Where applicable, we collect billing information necessary to process subscription payments.

Payment card information is processed securely by our payment providers and is not stored by MeetIQ.

Booking Information

When appointments are scheduled through MeetIQ, we may collect information including:

  • attendee names;

  • attendee email addresses;

  • phone numbers;

  • meeting dates and times;

  • booking questions and responses;

  • appointment notes;

  • cancellation details;

  • rescheduling information.

Calendar Information

If you connect external calendars, MeetIQ may access information necessary to provide scheduling functionality, including:

  • calendar availability;

  • busy and free times;

  • calendar identifiers;

  • event metadata required for scheduling.

MeetIQ does not access more calendar information than necessary to provide the requested functionality.

Meeting Information

Where connected meeting providers are used, MeetIQ may process:

  • meeting links;

  • meeting IDs;

  • meeting passwords where applicable;

  • meeting status information.

Usage Information

We automatically collect information regarding how the Services are used, including:

  • IP address;

  • browser type;

  • operating system;

  • device information;

  • referring website;

  • pages visited;

  • session duration;

  • feature usage;

  • error logs;

  • performance metrics.

Cookies and Similar Technologies

MeetIQ uses cookies and similar technologies to:

  • maintain user sessions;

  • remember preferences;

  • improve website functionality;

  • measure website performance;

  • analyse usage;

  • enhance security.

3. How We Use Your Information

We use personal information to:

  • provide the MeetIQ Services;

  • create and manage user accounts;

  • schedule appointments;

  • send booking confirmations;

  • send reminders;

  • manage subscriptions;

  • process payments;

  • provide customer support;

  • improve platform performance;

  • develop new features;

  • detect fraud and abuse;

  • maintain platform security;

  • comply with legal obligations;

  • communicate important service updates.

4. Legal Bases for Processing

Where required by applicable privacy laws, we process personal information on one or more of the following legal bases:

  • performance of a contract;

  • compliance with legal obligations;

  • legitimate business interests;

  • user consent;

  • protection of vital interests.

5. Calendar Integrations

MeetIQ may connect to third-party calendar providers to deliver scheduling functionality.

Connected calendars are accessed solely for the purpose of:

  • checking availability;

  • preventing double bookings;

  • creating events;

  • updating events;

  • deleting events where requested.

Users may disconnect calendar integrations at any time.

6. Third-Party Integrations

MeetIQ may integrate with services including:

  • calendar providers;

  • video conferencing platforms;

  • payment processors;

  • email delivery providers;

  • authentication providers;

  • analytics providers;

  • automation platforms.

These providers process information under their own privacy policies.

7. Sharing Personal Information

MeetIQ does not sell personal information.

We may share information with:

  • payment processors;

  • cloud hosting providers;

  • infrastructure providers;

  • email delivery providers;

  • customer support providers;

  • analytics providers;

  • legal or regulatory authorities where required by law;

  • professional advisers;

  • business successors in the event of a merger, acquisition, or sale.

Information is shared only where reasonably necessary.

8. International Data Transfers

Your information may be processed in countries outside your country of residence.

Where required, MeetIQ implements appropriate safeguards for international data transfers.

9. Data Security

MeetIQ maintains reasonable technical and organisational measures designed to protect personal information, including:

  • encryption in transit;

  • encrypted password storage;

  • access controls;

  • authentication mechanisms;

  • monitoring;

  • regular security updates;

  • backup procedures.

No internet-based service can guarantee absolute security.

10. Data Retention

We retain personal information only for as long as reasonably necessary to:

  • provide the Services;

  • comply with legal obligations;

  • resolve disputes;

  • enforce agreements;

  • maintain security;

  • satisfy legitimate business purposes.

Retention periods vary depending on the type of information.

11. Your Privacy Rights

Depending on your location, you may have rights including:

  • access your information;

  • correct inaccurate information;

  • delete personal information;

  • restrict processing;

  • object to processing;

  • withdraw consent;

  • receive a copy of your information in a portable format;

  • lodge a complaint with a supervisory authority.

MeetIQ will respond to applicable requests within the time required by law.

12. Children's Privacy

MeetIQ is not intended for children under the age of 18.

We do not knowingly collect personal information from children.

If we become aware that such information has been collected, we will take reasonable steps to delete it.

13. Marketing Communications

Where permitted by law, MeetIQ may send product updates, newsletters, and marketing communications.

Users may unsubscribe from marketing communications at any time using the unsubscribe link or by updating their account preferences.

Service-related communications may still be sent where necessary.

14. Cookies

MeetIQ uses cookies for:

  • authentication;

  • session management;

  • remembering preferences;

  • analytics;

  • website performance;

  • security.

Users may control cookies through their browser settings.

Disabling cookies may affect functionality.

15. Do Not Track

Some web browsers support "Do Not Track" signals.

Because there is no consistent industry standard for responding to these signals, MeetIQ currently does not respond to Do Not Track requests.

16. Changes to This Privacy Notice

MeetIQ may update this Privacy Notice from time to time.

Material updates will be published on this page with a revised effective date.

Continued use of the Services after changes become effective constitutes acceptance of the updated Privacy Notice.

17. Contact Us

If you have questions regarding this Privacy Notice or our privacy practices, please contact MeetIQ using the contact information provided on our website.

For a production SaaS launch, this Privacy Notice is typically accompanied by:

  • Privacy Notice (this page)

  • Cookie Policy

  • Terms of Service

  • Data Processing Agreement (DPA)

  • Subprocessor List

  • Security Policy

  • Acceptable Use Policy

  • GDPR Request Policy (Data Subject Rights)

Together, these documents form a solid legal documentation set for most SaaS platforms.